What is an Open-Source Digital Asset Management System?

Imagine having the ability to access every piece of data in your organization with just a key or two in your keyboard. With a digital asset management system, you can manage your organization’s data from a single access point, reducing the time required to do so. Using asset management system created in an open-source environment gives two bonuses: cost savings up front and customization flexibility for the environment.

Function

Adopting an open source asset management system maximizes the productivity of a strategically important asset of the organization, which is its digital media, thereby improving business efficiency. Open source asset management solutions are web-based systems that use large scale optimization of operations and media storage. They support any kind of media and can be tailored to meet the needs of the organization.

Types

Several open source asset management systems are available on the market to serve niche-specific purposes. Most of the asset management systems today are web-based, while a few are desktop clients that can be considered open source. Note that not all open source systems are free of all charges; some vendors assess purchasing, customization and ongoing support fees.

Advantages

Open source asset management systems offer a number of advantages compared to vendor-provided solutions. The obvious one is that open source systems are mostly free and therefore offer cost savings. They are also more customizable than vendor-provided solutions. Also open source libraries and archives develop the solutions and are likely to use these programs because of the benefits they offer. Thus user-development strategy leads to organizations being part of a shared knowledge pool with other participants with the same requirements.

Considerations

Open source asset management system is relative new, and is currently part of an optimistic bubble. Research the product and read reviews from other users before you commit to purchasing one. Be on the lookout for issues like customer support and service levels. Also see if there are private consultants that you can hire to maintenance and active user communities availability. Resolve these issues by referencing similar organizations’ selection processes and interviewing others in the user community before buying the open source asset management system.